RentManager

A customer asks for a car for three days; you see what is free for those dates before you promise anything.

The fare you actually settled on over the phone is the fare that goes on the booking.

A booking can be taken before a driver is free, and the driver attached when one is.

The same vehicle cannot be committed to two customers for overlapping dates, however busy the phone is.

Confirmed, driver arrived, active, completed — the colour tells you where every trip stands right now.

A trip can be cancelled any time before it completes; the vehicle and the driver become available again.

Corporate customers are kept as companies, so their contracts, trips and bills sit together.

Set the monthly hire and the start and end dates; the contract governs every trip under it.

Choose which vehicles go under the contract, so a corporate car is not dispatched to a retail booking.

A contract's trips are collected into the month-end invoice instead of being billed one by one.

The driver presses start and photographs the odometer, so the opening reading is evidence rather than memory.

Fuel, tolls and fines are entered as they happen, with a photo attached, not reconstructed a week later.

The driver ends the trip at the destination with the closing odometer reading.

A trip is not closed by the driver alone — office staff verify it before it settles.

Fuel cost is drawn from the fuel log, so the same expense is never entered twice.

What the driver paid himself is the owner's expense and the driver's receivable in one movement.

What the customer paid for directly is kept out of the trip's profit, so the margin is the real one.

The trip's profit and the driver's dues are written to the books when the trip settles.

Closing a trip raises the customer's invoice; nobody has to remember to do it.

The invoice goes out from the same screen it was raised on.

Money that arrives in parts is recorded in parts; the balance stays outstanding.

One report shows which invoices are still owed and which have been paid.

Each vehicle's papers carry their expiry dates, kept with the vehicle rather than in a folder.

You are told before a document runs out, while there is still time to renew it.

A vehicle whose papers have lapsed cannot be dispatched, which keeps the fine off the road.

Each operator's vehicles, drivers, trips and money are isolated from every other operator's.

A driver's app shows his own trips and dues, not the office's bookings or the company's accounts.

The whole console switches language on a toggle, and works in dark mode for night dispatch.

Drivers already photograph every fuel slip, toll and fine — reading the amount and date off those photos into the expense line is the next step.

The opening and closing readings taken from the photographs the driver already submits, instead of typed in twice.

A trip whose fuel or expenses sit far outside the pattern for that route and vehicle raised for a human to look at.